Learn how to easily customize Quickbooks software to suit the bookkeeping and accounting needs of nonprofit organizations. Donor Letters: With QuickBooks Nonprofit, you can create donor letters using QuickBooks Premier and QuickBooks Enterprise’s existing letter templates. Customized Chart Of Accounts: The Nonprofit Edition comes with a default chart of accounts specifically designed for nonprofits. You can customize this chart of accounts to fit your organization’s needs.
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Nonprofit organizations often do not have the extra cash to spend on expensive accounting programs, even though their account needs are equally, if not more, complex than for-profit businesses. They need flexible accounting software that can accurately handle donor contributions, government and private grants, investments, donor drives and fundraising events. There is a broad range of accounting software that nonprofit organizations can use to help them with all their accounting needs.
Quickbooks
Quickbooks provides two types of accounting software: Quickbooks Nonprofit and QuickBooks Online Essentials. The more affordable option is QuickBooks Online Essentials, which includes automated online banking and can be supported on smartphones such as an iPhone, BlackBerry and Android. At the time of publication, the program cost was $26.95 a month. A down-side to Quickbooks Online Essentials is that it is not automatically set up as a nonprofit module, so you would need an accountant to help set the software up. You can also purchase their guidebook, Running Quickbooks In Nonprofits, to set up Quickbooks Online Essentials (see Resources).
Quickbooks Nonprofit is commonly used by nonprofit organizations. It has all the features that a nonprofit organization needs in an accounting system, such as a module that can produce reports that track budgets, donations and pledges and expenses. At the time of publication, the cost was $320.
Aplos
Aplos Software is an online accounting program was designed in 2008 specifically for nonprofits and churches. You can buy the base accounting software and add a range of modules that include budgeting, bank reconciliation, contributions management and people database. The software can produce custom reports, and it can feature account maintenance, a check register for all transaction entries and journal entries. At the time of publication, the base module cost was $11.99 a month.
Big E-Z
Although Big E-Z is not really a stand-alone accounting software -- it creates spreadsheet templates -- it's still a great and affordable tool for small nonprofit organizations. Its templates can be used via Microsoft Excel and is updated annually to include the latest IRS tax regulations. Big E-Z produces quarterly and year-end reports, tracks 12 income subcategories and 65 expense subcategories, includes budgeting and mileage tracking tools and provides a multiple accounts version that can include up to four different checking accounts. At the time of publication, the program cost was $59.95.
GnuCash
GnuGash is a free, double-entry accounting program that supports multiple currencies. Its basic applications include generating financial reports and graphs, producing statement of reconciliations, budgeting, and fund-raising tracking. It can be used on Windows, Macs and Linux-based operating systems, and it has an online user manual, along with online tutorials.
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Christine Kim has been a writer and editor since 2002, working with Columbia University, Harvard Business School and University of Alabama Press. She holds a Master of Arts in interdisciplinary studies and a Master of Fine Arts in creative writing.
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Kim, Christine. 'Mac Accounting Software for Nonprofits.' Small Business - Chron.com, http://smallbusiness.chron.com/mac-accounting-software-nonprofits-59217.html. Accessed 10 March 2020.
Kim, Christine. (n.d.). Mac Accounting Software for Nonprofits. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/mac-accounting-software-nonprofits-59217.html
Kim, Christine. 'Mac Accounting Software for Nonprofits' accessed March 10, 2020. http://smallbusiness.chron.com/mac-accounting-software-nonprofits-59217.html
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